Receptionist / Team Assistant

Description

Your responsibilities are

• Receiving phone calls
• Receiving and passing on messages
• Check-up of voice mail
• Hotel reservation / Taxi reservation / Air-ticket reservation
• Ordering office supplies and refreshments
• Booking meeting rooms
• Preparing refreshment for visitors / taking care of waiting clients
• Taking care of the kitchen
• Keeping meeting rooms and the area of reception tidy
• Ordering messenger services
• Post – going to post office, sorting post
• Prepare and distribute outgoing letters if needed approved by manager
• Sorting of faxes, sending faxes
• Taking care of copy machines (cartridges, etc.)
• General assistance to managers and employees
• Evidence of invoices
• Organize the flow of the documents, their approval and signing
• Optimal administrative handling and registration and insight in relevant information at any time
• Substitute Receptionist of ING REIM CE when needed
• Deliver administrative and support activities for the whole Finance Department
• Organize the documents for business trips
• Handle and keep cash for business trips and other expenditures, keeping the evidence of cash on regular basis / efficient coordination of issuing and receiving money / cash desk in various currencies
• Efficient coordination of notary services /organizing the authentication of documents and signatures
• Organize, prepare documents and take minutes of meetings if requested
• Keep the documents, scanning and supporting documentation in folders
• Keep effective system of archiving of the documents
• Prepare and process payment orders, working with internet banking system
• Other secretarial and administration duties
• Reporting to Office Manager

Prerequisites

• Fluent in Czech/Slovak and English
• Secondary school education
• Experience from similar position at least one year
• Representative appearance
• Good knowledge of Microsoft Office products (Word, Excel, PowerPoint)
• Flexibility, ability to work independently, team player
• Excellent organizational skills
• Outgoing / friendly personality
• Ability to start working on 1.9.2008

Remarks